If your gym or fitness facility allows clients to use the space freely without needing to attend a scheduled class or session, you can manage this by setting up an "Open Gym" option in Pike13. This is perfect for scenarios where clients come in for self-guided workouts, casual training, or to use the equipment at their convenience. Here's how to configure this feature to suit your business needs.
What Are Arrivals/Open Gym?
Open Gym refers to a flexible format where clients can access your facility at any time during specified hours, without committing to a structured class. This is ideal for:
- General Fitness or Self-Guided Workouts: Clients can work out on their own, using available machines, weights, or other equipment.
- Casual Use of Facilities: For example, using the cardio area, weightlifting zone, or stretching space without needing to follow a class schedule.
- Access to Training Spaces: Such as boxing rings, yoga rooms, or functional fitness areas for personal use.
- Frequent Drop-In Access: Perfect for members or clients who want to stop by briefly during the day to fit in a quick workout or stretch.
- Non-Class-Based Activities: Clients who come in for activities such as stretching, personal warm-ups, or skills training that don't require a coach or instructor.
By setting up Open Gym in Pike13, you can provide this flexibility while still maintaining oversight through the client check-in system.
How to Set Up Open Gym
1. Create an "Open Gym" Class
To manage arrivals, create a class in Pike13 titled "Open Gym." This will allow clients to check in when they arrive and use the facility. The Open Gym class is not tied to a specific activity or instructor, making it versatile for clients who want to drop in at any time.
2. Setting Up the Schedule
You can schedule Open Gym in two ways, depending on the level of tracking and client flow you want to manage:
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Option 1: Schedule Open Gym to Span the Entire Day
This option allows clients to check in at any time during your Open Gym hours. The class can be scheduled to run for the full day (e.g., 6 AM to 9 PM).- Benefits: Simple check-in process; clients can drop in any time during the open hours without worrying about specific time slots.
- Drawback: This method doesn’t capture the exact time a client arrived, so you won’t have visibility into when peak times occur.
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Option 2: Schedule Multiple Open Gym Classes Every Hour
If you prefer more detailed tracking, you can break up the Open Gym schedule into hourly (or half-hourly) blocks throughout the day (e.g., 9 AM to 10 AM, 10 AM to 11 AM, etc.). Clients would then check into one of these hourly Open Gym classes.- Benefits: This gives you a better sense of when clients arrive, helping with traffic monitoring and managing equipment usage.
- Drawback: It may slightly complicate the check-in process, as clients will need to select the specific time slot they are checking in for.
3. Check-In Process for Clients
When clients arrive at the gym, they can check in for the "Open Gym" class using the client kiosk. This lets you track attendance without requiring a staff member to manually handle it.
- Note: Clients will only be able to check in for Open Gym; there is no "check-out" option in Pike13. If you need to track when clients leave the facility, you will need to create a separate sign-out process outside of Pike13, such as using a physical logbook or a digital form.
Additional Considerations for Open Gym:
- Unlimited Access for Members: If your clients have unlimited access as part of their membership, they can use the Open Gym feature to check in multiple times a day, giving them flexibility to come and go.
- Peak Hours Tracking: If your facility is frequently busy, scheduling hourly Open Gym blocks can help you understand peak usage times, allowing you to optimize staff scheduling or equipment maintenance.
- Health & Safety Monitoring: Open Gym allows for a hands-off approach, but make sure your staff are still periodically checking in on clients for safety reasons, especially during busy times.
- Gym Use for Specific Groups: You can also use Open Gym for specific segments, such as members-only hours, athletic teams, or personal training clients who want to use the space outside of their scheduled sessions.
By setting up Open Gym in Pike13, you can offer flexibility to your clients while maintaining easy tracking of attendance and facility usage.