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How do I set up semi-private appointments?

Options for setting up staff-managed or self-enrolled semi-private appointments in Pike13

If you want to offer semi-private appointments where multiple clients can book and share the session, you have a few different options to choose from. You can set up semi-private sessions either as an appointment service, which is managed by staff, or as a class service, which allows clients to self-enroll. Below are the steps for both methods:

In this article

Staff-Managed Semi-Private Bookings

If you prefer to manually manage semi-private bookings, use an Appointment Service and have staff add additional clients after the initial booking is made.

  1. Create an appointment service called "Semi-Private" (or a similar relevant name).
  2. Add staff availability for the semi-private session.
  3. Decide how clients will book:
  • Allow one client to book online. After the first client books and secures the time slot, staff can enroll additional clients in that same appointment time.
  • OR, restrict booking to staff only. When a group requests a semi-private session, staff can book the appointment and add all participating clients at once.

Tip: This method ensures that the appointment time is immediately reserved by the first client, and staff maintain control over filling the remaining capacity.

Client Self-Enrollment Semi-Private Bookings

If you want clients to book themselves into semi-private sessions without staff involvement, you must create a Class Service instead.

  1. Create a class service named "Semi-Private" (or a similar relevant name).
  2. Set the capacity to more than one, allowing multiple clients to enroll up to the set limit.
  3. Build the class schedule by adding separate class times for each day and time clients can enroll in.

Note: A Class Service allows multiple clients to enroll themselves online until the capacity limit is reached, making it ideal for self-managed semi-private sign-ups.