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Running Payroll

 

You can run detailed payroll reports directly with Pike13's built-in tools. This tool calculates the total amount owed to your staff based on their assigned pay rates and confirmed attendance.

⚠️ Important: Payment Processing

Pike13 calculates the data (hours worked, commissions earned), but it does not process the actual funds. You will use the final report generated here to compensate your staff outside of Pike13 according to your preferred third-party payroll provider. 

In This Article

Who can use this feature?

  • Pike13 Plans: ✅Premium, ✅Advanced, ❌Essential
  • User Roles: ✅Primary Owner, ✅Owner, ❌Manager, ❌Staff, ❌Limited Staff

Prerequisites

Before running payroll, ensure the following are complete:

  1. Pay Rates: All staff members must have pay rates assigned to their profile.

  2. Attendance: Attendance for all classes and appointments in the pay period must be confirmed.

Review Pending Items

Sometimes, specific items (like bonuses or unassigned commissions) require manual approval before they can be included in a pay run.

  1. Click Staff at the top of the page.

  2. Select Run Payroll Now.

  3. Look at the right sidebar. If there are items needing attention, click Payroll item(s) to review.

  4. Take Action:

    • Approve: Click Approve to include the item in the next payroll.

    • Reject: Click the item name and select Reject to discard it.

    • Reassign: Click Reassign, choose the correct employee, and then Approve the item.

Step 2: Run The Payroll Report

Once all items are approved, you can generate the report for a specific date range.

Link to Download: Running Payroll Walk-through Guide.

  1. Click Staff > Run Payroll Now.

  2. Scroll down to the Choose Pay Period Dates section.

  3. Enter your Start Date and End Date.

  4. Click Create.

  5. Finalize:

    • Download CSV: Click this to export the data to Excel (useful for uploading to your payroll software).

    • Finish: Click this to mark the period as "Closed" in Pike13.

    • Delete: If you made a mistake (e.g., forgot to confirm attendance for a day), click Delete to scrap this report and start over.