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Configuring Payroll

 

Before you can run a payroll report, you must define how your staff is compensated. You can set flat rates, percentage-based commissions, and attendance bonuses for classes and appointments.

In This Article

Who can use this feature?

  • Pike13 Plans: ✅Premium, ✅Advanced, ❌Essential
  • User Roles: ✅Primary Owner, ✅Owner, ❌Manager, ❌Staff, ❌Limited Staff

Adding Staff Pay Rates

Pay rates are attached to Services. You create a rate rule (e.g., "$20 per class") and then assign specific staff members to that rule.

  1. At the top of any Pike13 page, click Staff.

  2. Select Pay Rates from the right sidebar.

  3. If no rate exists, find the service in the Services without pay rates section and click Add Rate.

  4. If a rate exists and you want to add another click the service name and then click + New Pay Rate.

  5. Fill out the following fields:

    1. Base Pay
      1. Classes or Courses: Enter a Fixed dollar amount (e.g., $30 per class).

      2. Appointments: Choose either Fixed dollar amount or Percentage of total sale (Commission).

    2. Bonuses for attendance

      1. Per-client bonuses: Pays an extra amount for every head in the room (e.g., "$1 extra per student").

      2. Tiered bonuses: Pays a lump sum when attendance hits a specific number (e.g., "$10 bonus if 10+ students attend").

    3. Allow unpaid or free visits to count towards bonuses.

  6. Click Create.

  7. On the Pay Rate Details page, click Assign Staff Members.


  8. Check the boxes for the employees who should receive this specific rate and click Save.

Warning

Percentage Pay & Unlimited Plans

If an unlimited plan is used for an appointment with a percentage pay rate, the staff pay is based on the single-visit price of the service. Pike13 does not calculate per visit costs on an unlimited plan.

Video: Pay Rates

See this video on configuring payroll.

Adding Irregular Payroll Items

Staff members can create their own one-time or irregular payroll items, commonly used to report hourly work or special work items. Irregular payroll items need to be approved by an owner or manager.

  1. At the top of any Pike13 page, click Staff > Staff Member.

  2. Click Pay History in the right sidebar.

  3. Under Pending Pay, click + Add Payroll Item.

  4. Enter the Description, Amount, Date, and a Note for Owners and Managers (optional).

  5. Click Finish.

Note

These items must be approved by an Owner/Manager before they appear in the final payroll export.

Enabling Tips and Gratuities

You can allow clients to add tips during checkout for specific services.

  1. Click Staff at the top of the page.

  2. Select Tips from the right sidebar.

  3. Select Services: Check the box next to every service where tipping should be allowed (commonly Appointments, but allowed for Classes and Courses too).

  4. Click Update.

Warning

Limitation: In-Studio Tipping Only 

Tipping is only available when a staff member processes a payment at the front desk (via the Staff Website/App). Clients cannot add a tip when purchasing items online or via the Client App from their own devices.